Infinite Doc EDRMS: Smart Tracking for Electronic & Physical Records
Infinite Doc helps organizations capture, classify, track, and control records end-to-end — with workflows, audit trails, barcode integration, and real-time notifications. Book a demo or contact us for implementation support and pricing.
What is Infinite Doc EDRMS?
Infinite Doc is an Electronic Document & Records Management System (EDRMS) designed for secure record governance across organizations. It supports barcode-based tracking for both electronic and physical files, real-time movement logs, workflow control, retention support, and auditability aligned to ISO 15489-1:2016 practices. Organizations in Botswana and across Africa trust Infinite Doc for their document management needs.
Key Features
- Barcode-based file management for physical and electronic files
- Real-time document tracking and transaction logs across offices
- Electronic document storage for fast retrieval
- Alerts & notifications for overdue documents and actions
- Advanced search by barcode, file name, and other parameters
- Role-based access control and secure permissions
- Dashboards & reporting for approvals and processing times
- Retention scheduling and automated disposition
- Version control for electronic documents
- Integration with barcode scanners and printers
Who Benefits
- Government agencies: improved tracking and minimized file loss
- Healthcare: secure patient records and controlled access
- Financial institutions: compliance and secure handling
- Legal firms: case file control and timely access
- Education: digitized student records and efficient storage
- Corporate organizations: streamlined document workflows
- NGOs: donor record management and compliance
ISO 15489-1:2016 Compliance
Infinite Doc is designed to meet the requirements of ISO 15489-1:2016, the international standard for records management. This includes metadata management, classification schemes, retention scheduling, disposal tracking, and audit trails that ensure record authenticity, integrity, and reliability throughout the records lifecycle.
Barcode-Based Physical File Tracking
Unlike purely digital solutions, Infinite Doc uniquely tracks physical files using barcode technology. Each physical file receives a unique barcode label that is scanned at every movement—check-out, transfer between departments, return, or archival. This creates a complete audit trail and eliminates lost files.
Read “How It Works” (from brochure)
- Create a file: assign a barcode to a physical or digital file.
- Upload documents: attach multiple documents and store them securely.
- Monitor movements: track transfers between departments and users.
- Receive notifications: get alerts when action is required or items are overdue.
- Retrieve & manage: search, retrieve, and manage documents from the system.
- Audit trails: complete history of all actions performed on records.
- Reporting: generate reports on file movements, overdue items, and user activity.
Why Organizations Choose Infinite Doc
Proven Track Record: Successfully implemented in government ministries, healthcare facilities, and private sector organizations across Botswana.
Local Support: Based in Gaborone, Botswana, Lane Sands provides on-the-ground implementation, training, and support.
Scalable Solution: From small departments to enterprise-wide deployments, Infinite Doc scales with your organization.