ISO 15489-1:2016 Aligned EDRMS

Records, governed.
Documents, in control.

Infinite Doc is a complete Electronic Document & Records Management System — capture, classify, search, control access, and retain every record across its lifecycle. Optional barcode tracking extends the same control to your physical files.

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verified ISO 15489-1 Aligned
workspaces Full Lifecycle Control
history Complete Audit Trail
workspaces
Classified
Retention applied
Record
Procurement Contract · 2025-PRC-0418
Active
description
Service Agreement.pdf
3.2 MB · 14 pages · v2
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Classification
Procurement / Contracts
Retention
10 years
Owner
Finance Dept.
Access
Restricted
Recent activity
K. Moeng approved · today 09:42
System applied retention rule · today 09:40
T. Dube uploaded v2 · today 09:38
history
Audit trail
Every action logged
// Why Infinite Doc

A complete EDRMS — not just storage.

Many "document systems" are really just file shares with a search box. A true EDRMS does more: classification schemes, retention policies, controlled access, workflows, and a full audit trail — everything ISO 15489-1 expects of a records system. Infinite Doc delivers all of that, with optional barcode tracking for organizations that still manage physical files.

Capability
Infinite Doc
File Share / Cloud Drive
Generic DMS
Records classification & metadata
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Partial
Retention & disposition policies
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Partial
ISO 15489-1:2016 alignment
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Partial
Full audit trail per record
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Limited
Partial
Approval workflows & alerts
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Optional barcode tracking (physical files)
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Local Botswana support
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// Core Features

Everything you need.
Nothing you don't.

workspaces

Capture & Classification

Bring records in from any source — uploads, scanners, email, integrations. Apply your classification scheme, metadata, and access controls automatically so every record is governed from day one.

Core EDRMS
search

Powerful Search & Retrieval

Find any record in seconds — by metadata, full-text, classification, or barcode. Saved searches, filters, and dashboards help users get to the right document fast.

verified

ISO 15489-1 Aligned

Classification schemes, retention scheduling, controlled access, and audit trails — built around the international records management standard that governance teams trust.

schedule

Retention & Disposition

Define retention policies per record class. Automated reminders, approval gates, and disposition workflows ensure records are kept — and disposed of — correctly.

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Workflows & Approvals

Route records for review, approval, or sign-off through configurable workflows. Real-time notifications keep stakeholders moving and nothing slips through the cracks.

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Security & Access Control

Role-based permissions per record class, department, and user. Sensitive records stay sensitive, with every access logged for compliance reviews.

history

Complete Audit Trail

Every action — view, edit, approve, transfer, dispose — is logged with user, timestamp, and reason. Court-admissible and audit-ready, automatically.

insights

Dashboards & Reporting

Live dashboards on record volumes, processing times, overdue actions, and user activity. Export reports for management reviews and compliance audits.

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Barcode Tracking for Physical Files

For organizations that still manage paper, label each file with a unique barcode. Scan at every movement to keep physical records under the same governance umbrella as your digital ones.

Optional add-on
// The records lifecycle

From capture to controlled disposition.

01

Capture

Bring records in from uploads, scanners, email, or integrations. Apply metadata at the point of capture.

02

Classify

Records are filed against your classification scheme with retention, owner, and access rules applied automatically.

03

Control

Search, share, route through workflows, and act on records — with every action logged in the audit trail.

04

Dispose

When retention expires, records move through approval-gated disposition — destroy, archive, or transfer with full provenance.

// Records governance

Every record,
under control.
End to end.

Infinite Doc applies the same governance model — classification, retention, access control, audit — to every record from the moment it enters the system until it's properly disposed of. No drift, no gaps, no orphaned files.

category
Classification scheme
Define your file plan and retention classes once; new records are filed against it consistently.
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Role-based access control
Permissions per record class, department, and user. Sensitive records stay sensitive.
history
Immutable audit trail
Every view, edit, transfer, and disposition is timestamped and attributed — court-admissible by design.
// How a record flows through Infinite Doc
cloud_upload
Capture
Upload & metadata
Indexed
category
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Classified & governed
verified_user
Control
Search · workflow
Audited
workspaces
Records are captured with the right metadata at the source — no manual filing, no missing context, no rogue copies sitting in inboxes.
category
Each record is classified against your file plan, automatically inheriting retention, access, and ownership rules from its class.
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Throughout its life the record is controlled — searched, routed through workflows, approved, and eventually disposed of, with every action audited.
verified ISO 15489-1 compliant lifecycle
// Optional add-on

Still managing paper? Track it too.

For organizations with active paper registries — government, healthcare, legal — Infinite Doc can extend its governance model to physical files using barcode tracking. The same record exists in the system whether it's a PDF in storage or a folder on a shelf.

  • check_circle Unique barcode label per physical file, printed from the system
  • check_circle Scan to log check-out, transfer, and return events
  • check_circle Same audit trail and access controls as digital records
  • check_circle Overdue alerts and dashboards for circulation
Physical file
Folder #4218 · Records Office
Tracked
ID-2025-04218-BW
Checked out · K. Moeng · today 09:42
Transferred · Records → Finance · 09:55
Returned · Records Office · 16:10
// Book a demo

See Infinite Doc in action.

Walk through a tailored demo with our team. We'll cover the workflows that match your organization — government, healthcare, financial, or legal — and answer pricing questions for your size and scope.

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Tailored walkthrough — we focus on the workflows you actually run.
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Custom pricing — based on user count, scope, and deployment model.
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Local team in Gaborone — implementation, training, and ongoing support.
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No commitment — just a conversation about your records challenges.
Request a demo
We'll respond within one business day. Prefer email? info@lanesands.com
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// Frequently asked

Questions, answered.

Is Infinite Doc aligned to ISO 15489-1:2016? add
Yes. Infinite Doc is designed around ISO 15489-1:2016 records management practices — classification schemes, retention scheduling, audit trails, controlled access, and disposition workflows. The standard shapes the architecture, not just the marketing.
What kinds of records can Infinite Doc manage? add
Any electronic document — PDFs, Office files, scans, images, emails — alongside their metadata. Records can be organized by your classification scheme, with retention, access, and ownership rules applied per class. For organizations that still keep paper, physical files can also be tracked via the optional barcode add-on.
Can it also track physical files? add
Yes — as an optional add-on. Each physical file gets a barcode label printed from the system, and scans at check-out, transfer, and return are logged against the same record. This brings paper files under the same governance umbrella, but it's an extension of the EDRMS, not its core purpose.
Can it be deployed on-premises? add
Yes. Infinite Doc supports cloud, hybrid, and on-premises deployments — important for government and healthcare clients with data residency requirements. We work with your IT team on the right deployment model.
What integrations are supported? add
Common integrations include scanners and capture devices, identity providers for SSO, and barcode/label printers for the physical tracking add-on. Implementation support can include process mapping, permissions design, custom report templates, and deployment configuration tailored to your environment.
How much does Infinite Doc cost? add
Pricing is customized based on organization size, user count, and implementation scope. Book a demo or request a quote and we'll provide a clear, itemized proposal — no surprises.
Do you provide local support and training? add
Yes. Lane Sands is based in Gaborone and provides on-the-ground implementation, user training, and ongoing support across Botswana and the wider region.

Ready to take control of your records?

Book a tailored demo and see how Infinite Doc brings your records under one governance umbrella — with optional add-ons for the way your organization actually works.

Book a demo → View brochure
ISO 15489-1 aligned · Local Botswana support · Tailored pricing
Infinite Doc Assistant
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